Job Description

Job Description

Job Description

Summary and nature of the position:

Carry out work focused on the transport of cargo and purchased goods, air and sea. Process orders and ensure their fulfillment cycle, ensuring that cargo and/or merchandise is received in a punctual, efficient and safe manner.

Essential duties and responsibilities:

1. Follow up on all heavy and international cargo orders (air and sea). Continuously update the system with the latest information on heavy international (air and sea) cargo orders. This includes, but is not limited to, recording any changes to departure or arrival dates, progress in loading, transportation or clearance and any other relevant situation.
2. Ensure that each update accurately reflects the status of each order, ensuring traceability and proper control of shipments.
3. Ensure that each order progresses as planned, verifying each stage of the logistics process, from receipt of the request to final delivery and resolving any incidents or delays in a timely manner.
4. Obtain the necessary information from the supplier on the weight, measurements, point of origin and description of the load to request quotes from transport companies.
5. Actively seek this information if you do not have it available, either by contacting the provider directly or by reviewing the available documents.
6. Evaluate quotes and determine the most efficient options, comparing costs and speed of delivery.
7. Submit information required for the release of merchandise to the seaport and/or airport, as applicable, keeping a record of the documentation for future movements.
8. Analyze landed cost, considering transportation expenses, product price, taxes, and any other costs related to its purchase and transportation.
9. Evaluate whether the sales price established by the company is adequate compared to the landed cost according to the established standards and escalate to the Purchasing Manager any variation that suggests a loss for the company.
10. Keep transportation costs and sales prices updated in the system.
11. Make payment requisitions for brokers and carriers.
12. Review merchandise received against the supplier's purchase orders (POs) and invoice and identify discrepancies.
13. Enter the data of heavy cargo shipments, air invoices and channel the corresponding payments into SURI with the Accounts Payable staff of the Accounting unit in the Finance department.
14. Immediately communicate to the Purchasing Manager about delays or situations that alter or cause a change in the expected delivery date.
15. Actively contributes to the maintenance of the mission and the achievement of the company's vision; and exemplify with their performance and conduct the philosophy of the culture of efficiency, Bionuclear's values and the principles of internal and external customer service of the highest quality.

Incidental duties and responsibilities:

1. Generate the required claims to the transport companies.

2. Review the invoices of the transport companies, submit them for approval accompanied by a request for payment and channel them to the Accounts Payable staff.

3. Work shipments and required documentation of cargo transported to and from Santo Domingo.

4. Work shipments and required documentation of cargo transported to and from other places outside of Puerto Rico, such as: Reto Shipping Corp. in Miami, Florida.

5. Coordinate, receive and attend visits from transport companies.

6. Coordinate and/or participate in work meetings, operational and/or corporate committees, personnel development activities, corporate events, among others.

7. Other tasks, as needed.

Required Academic Preparation and Experience:

Associate’s degree in business administration, or equivalent in college credits, or related area and one year of experience in a similar position.

Competencies, skills, knowledge, abilities and aptitudes required:

• Excellent customer service skills (external and internal)

• Great sense of urgency

• Ability to relate to people at all levels of hierarchy

• Basic math skills (addition, subtraction, multiplication, and division)

• Ability to analyze data, processes and draw conclusions

• Attention to detail and ability to detect errors and omissions

• Basic knowledge of inventory techniques

• Ability to work in a team

• Ability to work with deadlines and under pressure

• Ability to multitask simultaneously

• Ability to achieve results with minimal supervision

• Good management of their emotions

• Good verbal and written communication skills in English and Spanish

• Proficiency in Windows applications (Word, Excel, Outlook and Power Point)

• Availability to work holidays, weekends, and extended hours, as needed

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