Job Description

​Summary:

Responsible for supervising the payroll staff on a day to day basis to ensure timely and accurate payroll. Responsible for payroll review, as well as recording and reconciling payroll related financial information and tax filings. This position will be an important partner for HR and Financial Systems groups to ensure that process improvements are implemented and support the business. The position requires a proactive leader who will ensure that the payroll team is able to keep pace with internal and external business and compliance requirements of the company both domestically and internationally.

Candidates must be local to either the NY, DC, or Boston office.

Duties & Responsibilities:

• Effectively manage all aspects of multi-state and international payrolls for 2000+ employees ensuring accuracy, compliance and outstanding service goals are consistently met.
• Research discrepancies of payroll information and/or documentation to ensure payroll accuracy.
• Develop, mentor and supervise day-to-day work of payroll staff, including providing direction for tasks, coordinating priorities and resources and providing guidance on performance and development opportunities.
• Review current procedures and partner with key business partners to recommend and implement process improvements and establish best practices.
• Identify and resolve employee payroll issues.
• Develop and maintain documentation of key payroll related processes.
• Review payroll journal entries, perform GL mapping, perform payroll related account analysis and reconcile payroll and benefit related general ledger accounts on a monthly basis.
• Prepare and oversee preparation of a variety of payroll related documents (payroll register, W-2, PTO, payroll tax, deduction code setups) for the purposes of compliance, internal control and audit.
• Review and reconcile all tax filings related to payroll including quarterly and annual filings.
• Ensure compliance with all internal policies and controls as well as external laws and regulatory guidance.
• Prepare relevant reports and analysis for management.
• Monitor tax notices, wage orders, and government correspondence. Record tax payments and perform reconcilements monthly.
• Maintain/Expand knowledge of existing and new payroll related legislation
• Participate in Workday and Safeguard system releases as well as continued implementation and upgrades.
• Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Qualifications:

• Bachelor Degree required; preferably in business, accounting or related field.
• Five years payroll management experience.
• Exposure to international payroll design, setup and processing.
• Experience with an array of payroll systems. Workday preferred.
• Experience developing, leading and managing high performing teams.
• Certified Payroll Professional designation strongly preferred.
• Excellent communication skills, both verbal and written.
• Working knowledge of accounting concepts, including experience preparing and reviewing payroll related journal entries and account reconcilements.
• Thorough knowledge of Federal and State wage and withholding laws.
• Demonstrated process improvement experience.
• Strong customer service skills and collaboration with internal and external business partners.

Status: Exempt

Reports To: Director of Payroll

Workplace Type: Remote (must be local to either the D.C., NY, or Boston office)

Salary range of $129,000- $195,000. (Salary range dependent on experience and Covington office locations)

Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.

Covington will consider qualified applicants with arrest or conviction records for employment in accordance with applicable laws, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.

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