Job Description

Join our growing team at eCosmetics! We’re looking for a detail-oriented and dependable Administrative & Accounting Assistant to support our finance and operations teams. This is a great opportunity to gain hands-on experience in accounts payable, vendor relations, and general administrative support in a fast-paced eCommerce environment.

💼 What You’ll Do:

Accounts Payable Support (60%)

• Enter vendor invoices into our accounting system and ensure accurate coding
• Assist in payment processing (ACH/checks)
• Communicate with vendors to resolve invoice discrepancies
• Monitor due dates and follow up on outstanding items
• Maintain digital records and ensure audit readiness

Administrative Support (40%)

• Schedule meetings and help manage calendars across departments
• Order supplies and manage vendor accounts (FedEx, Staples, etc.)
• Assist with onboarding tasks for new hires
• Help maintain organized digital filing systems
• Support special projects and day-to-day office operations

✅ What We’re Looking For:

• Excellent organizational skills and strong attention to detail
• Familiarity with Excel or Google Sheets
• Strong communication and follow-up skills
• Willingness to learn and grow within the role
• Comfortable working with accounting tools or learning new systems

🎁 What We Offer:

• Competitive compensation
• Opportunity to grow with a fast-paced eCommerce company
• Collaborative team environment
• Employee discount on thousands of beauty & skincare products
• PTO
• Health Insurance

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