Job Description

The HR Administrative Assistant performs a variety of administrative tasks to ensure the smooth and efficient workflow of the HR Department. This role assists with processes pertaining to employee onboarding and offboarding, benefit enrollments, our Paylocity recruiting platform, and payroll. This role will also help with various other administrative duties as needed. The ideal candidate has a keen eye for detail with a proven track record of thoroughness and accuracy in their work, exceptional organizational skills, excellent communication abilities, and a passion for fostering a positive, inclusive and collaborative department and workplace culture.

About the Role

As Human Resources Administrative Assistant, your primary responsibilities include:

• Assisting with Recruiting – Posting open positions to Paylocity’s recruiting platform, ensuring visibility and accuracy on Indeed, LinkedIn. Working with Hiring Managers to properly close-out filled positions by confirming full removal from all recruiting sites, and ensuring all candidates received proper rejection communication and have been accurately organized in the Paylocity recruiting workflow.
• Assisting with Onboarding - Initiating and monitoring full completion of New Hire Checklists, including preparing and sending all offer letters, initiating background and drug screenings, distributing New Hire Welcome Packets, and alerting relevant departments of new hire arrivals.
• Assisting with Offboarding – Initiating and monitoring full completion of Exit Checklists, including terminating employee benefits, preparing necessary documentation (COBRA letters, auto allowance reporting, etc.), and alerting relevant departments of exiting employees.
• Assisting with Payroll – Saving all employee change documentation to upcoming payroll folder(s), assisting with proactive data entry on payroll wire, monitoring timecard completion and approvals, etc.
• Processing all benefit enrollments, terminations and changes with external carriers.
• Responding to employee requests and inquiries, seeking guidance from senior HR team members when necessary.
• Processing all HR invoices related to benefits and recruiting. Sending to accounting, tracking receipt and payment, saving in appropriate folders for accurate record keeping.
• Organizing, tracking, and processing company VISA credit card reconciliation for SVP.
• Completing Employee Verification documents when received.
• Assisting with the coordination of annual events such as benefit open enrolments
• Providing administrative support and assistance on other duties and projects within the HR department as needed.

Qualifications

College degree in Human Resources or related field preferred

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